Many cemeteries carry a portion of their history in paper records that have never been entered into a digital system. Those records may go back decades or longer, and they represent information that would be permanently lost if the paper copies were damaged or destroyed. Digitizing cemetery records as part of a software migration is the opportunity to bring that history into a protected, searchable digital system alongside the records that are already digital. CemSites provides on-site record scanning services that capture paper burial records, plot cards, deed files, and interment logs and convert them into a format that can be imported into the CemSites platform.
The digitization process includes data verification: records are reviewed as they are entered to confirm that the information captured from the paper source matches the original accurately. Cemeteries with large volumes of paper records should factor the digitization timeline into their migration planning, since that step adds time before the full record set is available in the new system. CemSites works through that planning with each facility during the migration assessment so that the digitization scope and timeline are known before the project begins. Facilities with questions about record scanning and digitization can discuss the process during an online demo with CemSites.
